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If your company’s use of the Microsoft Office suite is limited to Word for typing and Excel for calculations, you may be missing out on another part of the package – PowerPoint. Businesses use Microsoft PowerPoint to streamline their presentation creation efforts, but the software can help with a variety of other tasks as well. Whether you’re getting ready to perform a new hire training, report financials or conduct an end of the year summary, let PowerPoint join your team.
Getting the Point Across
The main purpose businesses find for PowerPoint is the software’s ability to house pieces of data, or “points.” Whether you have a couple of bullets or hundreds of slides’ worth of information, you can easily transfer that information from your mind or your company’s subject matter expert and onto the screen. Through the PowerPoint interface, you type bullet points of details – an endless array of formatting options is available – and can customize the data. For example, if you’re required to submit a 100-slide PowerPoint presentation to one requestor and a 10-slide presentation to another, you can reuse the data by simply shuffling the PowerPoint slide deck and pulling only what you need.
Time-Saver Templates
Relieve your employees of the burden of creating business forms such as invoices, labels and fliers by tapping into PowerPoint’s templates collection. Found by clicking the “New” option on the File tab you can browse through hundreds of pre-made templates – and download thousands of others – to get up and running on business documents quickly. You can use these templates to focus your staffs' energies where it counts, on the hard-core data and information, instead of worrying about setup. Although the templates come pre-designed, you can also edit and tweak them in countless ways so they fit your business perfectly. Tasks such as adding a logo to the corner of a PowerPoint slide, reformatting the fonts so they match the ones in your logo or changing template colors take just a couple of clicks.
Breaking Out of the Office
In a traditional PowerPoint presentation, a speaker stands in front of a live audience and clicks a button to manually move the PowerPoint from slide to slide. Your business can tap into PowerPoint to expand far outside your brick-and-mortar walls to reach customers, potential clients and even recruit new personnel as far as you prefer. With a PowerPoint you can break out of the office by broadcasting your presentation live through an Internet host, email the file or save it to a USB drive, present it live, collaborate through an online meeting, or combine all of these until the slides on your screen are beamed to those who need to view them.
Getting Graphic
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A PowerPoint slide, when you open the program, is like a big blank slate. Even if your company prefers to focus on text for its presentations, you’ve got a large array of graphic design options at your fingertips when you use the software. Slightly hidden on the “Insert” tab are options such as the “Scribble” tool, where you can draw freehand, as well as PowerPoint’s clip art collection. You can import your own graphics such as company logos or product pictures through this tab as well, which is ideal for illustrating and customizing presentations.
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About the Author
Fionia LeChat is a technical writer whose major skill sets include the MS Office Suite (Word, PowerPoint, Excel, Publisher), Photoshop, Paint, desktop publishing, design and graphics. LeChat has a Master of Science in technical writing, a Master of Arts in public relations and communications and a Bachelor of Arts in writing/English.
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Photo Credits
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LeChat, Filonia. 'How Is Microsoft PowerPoint Used in Business?' Small Business - Chron.com, http://smallbusiness.chron.com/microsoft-powerpoint-used-business-56754.html. Accessed 15 June 2019.
LeChat, Filonia. (n.d.). How Is Microsoft PowerPoint Used in Business? Small Business - Chron.com. Retrieved from http://smallbusiness.chron.com/microsoft-powerpoint-used-business-56754.html
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